Checking your CPD summary


The checking process

We now check a percentage of summaries and have developed what we believe is a fair process to ensure we engage with each registrant and allow them every opportunity to show us how their CPD meets the CPD requirements.

What we look for when we are looking through CPD record summaries.

We check that:

1.     the registrant has given at least one clear learning cycle and has demonstrated how it relates to one of the requirements

2.     the plan section has been suitably completed

3.     all of the learning activities stated are within the specified CPD year

4.     Learning needs / interests in context of professional practice and relate to his/her professional learning and development 

5.     the evaluate section has been suitably completed

6.     the registrants have clearly shown how they have applied their learning to their practise

7.     hours listed as other CPD clearly meet the requirements as in 4 above

8.     at least 15 hours of learning with others have been completed

9.     at least 30 hours of learning have been completed in total

In the vast majority of cases it is clear that the registrant has met the CPD requirements, in these cases we will notify the registrant by email that their CPD has met the requirements of the scheme.

What we do if we are unable to accept someone’s CPD record summary

1.      Where the requirements listed above have not been met, we ask the registrant for further details or clarification. However, since some registrants provide details of well in access of the minimum requirement, if there is then an issue with some hours but overall the summary meet the requirements we would not require further information but will provide feedback

2.      If, after receiving additional information uncertainty still remains, we will ask the registrant for some further clarification.

3.      The process cannot be open-ended and where we are not able to accept a summary despite further clarification from the Registrant, we would normally ask the Registrar for a final decision. At this point the Registrar may either:

·       accept the summary

·       ask for a final statement from the Registrant before a specified deadline, or 

·       require the registrant to provide an alternative learning cycle or activities to those that are in question where it’s clear the activity do not fall within the CPD scheme.

4.      Should the Registrar receive a statement that does not satisfactorily show how the CPD submission falls within the scheme; a final warning may be issued to the registrant requiring an alternative CPD record summary with a deadline of 14 days. If at the end of that period an alternative summary has not arrived the Registrar may remove the Registrant from the Register for failing to comply, although there is a right to appeal the Registrar's decision.